Human resources coordinator
Responsibilities
The Human Resources Coordinator will complete administrative duties for the human resources department of the organization. Using their excellent administrative and technology skills, they will be able to multi-task and adapt to the fast-paced environment around them. More specifically, they will assist the HR Manager and Recruiters with managing recruitment progress on candidates, maintain employee or volunteer HR records (e.g. offer letters), and support development of HR templates.
Essential Job Functions
Understand the annual human resources strategy to support the organization and time management of different HR activities in the organization.
Research appropriate HR templates and policies to use within the organization and develop standardized templates to use in areas like recruitment, performance management, etc.
Use approved human resources materials and branding to promote the organization via multiple social media channels, including Facebook, Instagram, Twitter, and LinkedIn.
Partner with the human resources team and committee to brainstorm, develop and implement creative strategies to support HR initiatives within the organization.
Support Recruiters in scheduling pre-screen discussions and interviews with qualified applicants for specific roles.
Ensure Recruiters use the approved recruitment templates to interview candidates.
Support Recruiters in contacting references from candidates that are selected to move forward in the recruitment process and share the results with the Recruiter.
Using the approved templates, support drafting offer agreements for both employee and volunteer roles, as outlined by the Recruiters and forward completed documentation to them.
Coordinate applicable training sessions and seminars for employees or volunteers.
Act as the back-up to the Onboarding Coordinator role if they are absent or the role is vacant.
Knowledge, Skills, & Abilities
Demonstrated work, school, or volunteer experience in supporting the development of HR plans, with a strong preference for non-profit organizations, the fine arts, or education.
Strong verbal and written communication skills, coupled with strong editing and grammar skills.
Excellent organizational and time management skills to help keep the HR team on track.
Self-starter, who is motivated by achieving human resources goals for the organization.
Strong work ethic and passionate commitment to advancing the mission of the organization.
Ability to work independently while collaborating with other team members to achieve desired outcomes that support the mission of the organization.
Friendly, professional demeanor and considered approachable by others they interact with.
Strong organizational and process-driven skills, with an excellent follow-through on actions.
Minimum Qualifications
Completed or currently pursuing a Bachelor’s degree or diploma in Human Resources, Business Administration, or Marketing.
Skills in Google Suite or Microsoft programs, such as Outlook, Word, Excel, and PowerPoint. Exposure to HRIS systems and video conferencing considered an asset.
Experience working with non-profit organizations and/or experience in a similar role an asset.
CPHR designation, CPHR Candidate, or RPR designation considered an asset.
Passionate interest in theatre and education of the fine arts in the Calgary community.
Legally entitled to volunteer in Canada, with the ability to meet volunteer screening requirements (e.g. criminal check, including a vulnerable sector verification).
Working Conditions
Virtual opportunity that supports providing individuals with flexibility in their schedule.
Working directly with members of the arts community, with the opportunity to meet new people and give back to the charitable sector.